The first step in preparing your company for completing the WOTC application package is to pre-screen all new hires for the tax credit in order to know what WOTC target category specific documentation to gather. This is also a great time to educate yourself on eligibility determinations.

The following are four tips to ensure you submit a flawless application:

Be complete, not just in filling out the form correctly, but in what you attach to your WOTC application package as supporting documentation. While the state verifies most application details, you don’t want to risk any documents getting overlooked. Include everything you can to verify your claim – this increases the likelihood of an approval. If one of the submitted forms is incomplete, you will be sent a “needs” letter from the state workforce agency asking for additional information.  This can delay certification.

Tip #2: Be timely.

There are very specific submission timelines when applying for the WOTC. Applications that aren’t submitted within the 28-day time limit required by program rules and guidelines will be denied.

Here are some specifics regarding application deadlines:

• Applications must be postmarked within 28 days after the new hire begins work, or faxed within 28 days, if your state accepts faxed applications. Or, if available, you may submit your application through your state’s online application system within 28 days after the new hire’s start date.
• Employers must keep a copy of proof of mailing or faxing of documents in case their application is lost in the mail or misplaced, and to verify timely submission of the application during any potential future IRS audit.
• When the last day of the 28th calendar day period ends on a Saturday, Sunday or holiday, the next succeeding business day will be treated as the last day of the 28-day period.

Tip #3: Confirm you have the latest forms.

Always confirm that you have the most current version of the following forms, because older versions are no longer valid:

• IRS Form 8850: This is a pre-screening notice and certification request for the WOTC.
• ETA Form 9061 or ETA Form 9062: One of these forms must be completed and submitted to your state’s workforce agency (SWA) to complete the WOTC application.

Tip #4: Take advantage of electronic submission.

While the electronic submission process is optional for the WOTC application package, it’s a convenient online feature.

Approval for the WOTC is determined on a first-come-first-serve basis. If you send in your application by mail, it may be delayed. When you file electronically, your information is already in the system, meaning no one has to take the time to add it in and further delay the state’s consideration of your application. You should also note that each state has its own methods of submission so you should check online for your state’s requirements and options before submitting applications.

The WOTC remains one of the most lucrative tax credits for businesses, so it’s key that your company properly prepares to submit a completed application. When your company is navigating the complex landscape of tax incentives and credits–ensure they follow these four tips and don’t leave tax savings on the table this year. 

Ready to learn more about specific program details of the WOTC? Download your complimentary, educational guide below.